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Volunteer Opportunities

Volunteers are vital to SYSA!

We rely on nearly 200 volunteers to ensure that our soccer programs are run smoothly and efficiently.  Please consider volunteering for one of these roles:

  • Board of Directors
    • Long term continuity and success of SYSA
    • Report to President
    • Attend monthly meetings and oversee the functional area
    • Time Commitment:  60-80 hours

 

  • Coaching 
    • Head Coach
      • Share in meeting all the requirements of our league affiliates and assuring the programs run according to SYSA policies
      • Coach practices and games following SYSA curriculum (positive attitude for encouraging children to learn and have fun playing soccer)
      • Attend SYSA training and preseason meeting
      • Report to the Board of Directors
      • Time commitment is significant
        • Competitive coaches - 3x/week during fall and spring seasons, 2x/week during winter seasons
        • Challenge (Rec) coaches - 2x/week in fall/spring, no winter commitment
      • Partial - full discount on player fees depending on the number of volunteer coaches per team

 

  • Assistant Coach
    • Partial - full discount on player fees depending on the number of volunteer coaches per team
    • Time commitment is significant
      • Competitive coaches - 3x/week during fall and spring seasons, 2x/week during winter seasons
      • Challenge (Rec) coaches - 2x/week in fall/spring, no winter commitment
    • Attend SYSA training and preseason meeting
    • Report to the Board of Directors
    • Help head coaches with practices and games following SYSA curriculum (positive attitude for encouraging children to learn and have fun playing soccer)

 

  • Team Support Positions
    • Team Manager 
      • Attend beginning of the year training session (see training binder requirements)
      • Distribution of rosters, contact information, game and practice schedule
      • Input game and practice schedule information into SportsEngine
      • Ensure team members update their availability via SportsEnginge and work with other team managers in the event players are needed
      • Reschedule games as needed (competitive teams only)
      • Time commitment is moderate
      • Ad hoc team-oriented projects
      • In charge of paying the ref fees at outdoor home games and at every game during indoor.  The association will reimburse the team manager at the end of each season
    • Team Tournament Manager 
      • Organization of team registration information and compliance for one fall and one spring tournament
      • Collect and pay tournament fee in accordance with SYSA tournament policy

 

  • Club Support Positions
    • Scheduling
      • Schedule games for outdoor seasons and re-schedules
      • One player registration fee complimentary
      • Report to Club Administrator
      • Time commitment is major and essential (nearly year-round)
    • Equipment Manager – Girls Travel – Boys Travel - Recreation
      • The primary responsibility is to prepare team equipment to ensure the coaches have what is necessary for play in the fall and throughout the year.  The Association will engage a boys, girls, and recreation equipment manager.
      • Collect equipment at end of season and distribute at beginning of season
      • Receive new equipment from the Association, prepare equipment bags, and track and distribute the bags directly to the coaches at the coaches meeting in August. 
      • Maintain inventory of equipment
      • Report to Club Administrator
      • Time commitment is 30 hours per year, concentrated in summer/early fall
      • Player registration fee is discounted 50% for fall/spring season
    • Uniform Coordinator 
      • ​​​​​​​The primary responsibility is to ensure uniform numbers are assigned without duplication 
        • Assign and keep track of player uniform numbers
        • Liaison with the uniform vendor as needed
        • Reports to Club Administrator
        • Player registration fee is discounted 50% fall/spring seasons
        • Time commitment is fair to easy - mostly summer and early fall
    • High School Team(s) coordinator 
      • This position's responsibility is to administratively coordinate high school teams, including recruitment of managers and organization of logistics for tournaments, many of which are out of town.
      • Recruit and work with the Association administrator to train team level managers
      • Coordinate with the SYSA Director of Coaching, Association administrator, and team managers to participate in several tournaments each. year
      • Research travel options for out of town tournaments and communicate travel arrangements for out of town tournaments
      • Research tournament application requirements and coordinate with the Association administrator and high school team manager to collect information and register
      • Reports to the Association administrator
      • Player registration fee is discounted at 50% fall/spring seasons 
    • Field Equipment Coordinator
      • This position will report to the Club Administrator.  The field equipment manager plays a vital role to ensure a strong relationship with the local Cities and Schools and to provide an optimal player experience by helping to provide an organized, safe and fair place to play soccer.  The primary responsibilities of the field and field equipment manager are:

        1.       Survey the outdoor fields in the middle of the months of September, October, April, and May and correct goal issues such as bag, clip, and/or net replacement.  The administrator will provide the fields to  survey.

        2.       Order the necessary supplies to complete repairs, which will be reimbursed by Shaker Youth Soccer Association.  Repairs above $100 should be pre-approved by either the Treasurer or President.

        3.       Keep and update a field equipment checklist with comments commentary on notable issues with goals.

        4.       Middle School Protocol:  In the Spring, move the designated goals [7v7] on Saturday morning to the appropriate place on the endline after baseball ends at 1pm and return the goals to the designated fenced area on Sunday after the weekend’s games are complete.

        5.       At the end of the fall season (early November), remove the nets on the 7v7 and 9v9 portable goals for winter storage.  For 7v7 and 9v9 goals:  move goals to a remote location on the field (work with the city to determine placement - against a fence for example away from the street), face the goals toward one another and lock the goals for the winter.  For 4v4 goals, move the goals to The Force Northfield for winter use.  In the second half of March, return the goals from The Force to their respective fields.  Re-install the 7v7 and 9v9 goal nets and move the goals to appropriate placement for spring play.

        6.       The Field Equipment Manager should be familiar with and goal safety regulations.  https://www.cpsc.gov/safety-education/safety-guides/sports-fitness-and-recreation/guidelines-movable-soccer-goals.  Any unsafe goals should be immediately reported to the president, administrator and DOC.

Volunteer Now!

Contact  ashley.jones@shakeryouthsoccer.org  if you are interested in volunteering for SYSA.